San Jose, CA
Job Location: Santa Clara
Project Coordinator Position Description:
Responsibilities of Project Coordinator
Courteously answer incoming calls
Handle responses to customer requests and/or complaints; establish and maintain favorable customer relations
Maintain and oversee project amenities (if applicable) including, but not limited to, conference center scheduling, fitness center applications, distributing access cards, etc.
Maintain online work order system by updating tenant info and entering work orders as needed
Code invoices for Manager approval
Assist with correspondence; rent increase letters, commencement letters, etc.
Monitor and order office/kitchen supplies
Set up new files; lease, vendor, accounting, etc.
Input lease abstract information
Maintain current Certificates of Insurance for all tenants and vendors
Hazardous Materials Certificates; collect, log, and maintain copies
Maintain tenant and vendor contact information
Upkeep of project teams filing
Compile month-end reporting packages; binding, scanning, formatting, mailing, etc.
Date stamp, sort, and distribute property team s mail
Obtain W-9 forms as needed
Ensure office equipment is running properly; copier, printers, phones, etc.
Special projects as requested
Qualifications for Project Coordinator
At least 1-2 years experience working as a administrative assistant in commercial real estate is preferred but not required.
Exceptional organization and time management skills required.
Work well under pressure.
Computer literacy, if applicable.
Strong interpersonal skills; ability to communicate effectively with a diversity of individuals at all organizational levels.
Criminal background check required.
$45, 000-$55, 000 annually
Renoir Staffing, LLC is committed to a drug-free workplace!
Since 1985, Renoir Staffing, LLC has been meeting the needs of apartment communities, property management companies, and commercial real estate offices. Headquartered in Alameda, Renoir Staffing has branch offices in San Jose, Folsom, and Irvine, CA, employing more than 400 people with over $5 million in sales. The company has repeatedly been listed as one of the largest staffing agencies in the Bay Area. Please visit our website at www.Renoirstaffing.com